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No.21(25)/98-DDII Ministry of Social Justice & Empowerment Government of India New Delhi To .(the NGOs) Dated the 1999
.. Sub:- Introducing of revised scheme entitled "Scheme to Promote Voluntary Action Persons with "Disabilities" reg. Sir/Madam, As you mare aware that DD Division of this Ministry has been administering 4 NGO Scheme since 1992-93. In order to broach the objective of the schemes and to make it in consonance with the provisions of PWD Act, 1995, all these schemes have been merged into one umbrella schemes as titled above, with effect from 20.01.99. A copy of the scheme, along with -revised norms and Annexures, is enclosed herewith. 2.In case you are interested in availing further grants under the revised scheme, while submitting your claim for 1999-2000 & onwards, please keep the following in mind: (a) Your application is complete in all respects as per the application from and checklist provided (as per annexure) for both new and continuing projects (1st installment & 2nd Installment).The application should be submitted in duplicate and signed by the Authorized Signatory. (b) The grant will be sanctioned only after the recommendation of the Competent Authority (as notified from time to time) has been received. In order to simplify the procedure, State-wise NGO panels are being notified shortly for this purpose, which will function through a Nodal Agency. (c) (i) Application for new projects would be submitted to the Nodal Agency (of NGOs panel) which would forward their recommendations/ comments (along with inspection report) to the Ministry along with the application for the new project. (ii) For continuing projects, the application for 1st installment should be sent the Nodal Agency (of NGOs panel) who will check the necessary details/documents and send them to the Ministry with their recommendations. The application should be sent to the Nodal agency latest by 30th June and the Nodal Agency, in turn, will ensure that the same is sent to the Ministry within 15 days. (iii) For continuing projects, the application along with requisite documents for 2nd installments should be sent to the Nodal Agency (of Egos pane) who will do a physical appraisal of the project and send their recommendation along with inspections report to the Nodal Agency latest by 30th June and the Nodal Agency latest by 30th September and the Nodal Agency will ensure that the same is sent to the Ministry within 3o days. (d)The necessary checklist and standard calculation sheets also being enclosed: (c) To ensure speedy disposal of the applications the Egos are required to fill in the Standard Calculation Sheet which is provided at Annexures - V (A) For A New Egos: The application from the Checklist and the Annexures-II & VI respectively. The term "new" means Egos who are functioning for at least 2 years from the date of Registration /etc. of the organization, but are applying for the first time for a project. However, it will be open to the Central Govt. to entertain the application of any organization in relaxation of the condition. In such cases detailed justification may please be given. (B) For Old (Continuing ) EgosLwho have already availed grants from the Ministry) Application Forms and Checklist, for both 1st and 2nd installments, are at Annexures III, IV, VII & VIII. 3. The Organization is also required to fulfill the following conditions: (i) The organization in receipt of financial assistance shall be open to inspection by an officer of the Ministry of Social Justice & Empowerment or the State Government or any other persons authorized by them. (ii) In the case of grants for buildings, the organization must complete the building within a period of two years from the date of receipt of the first installment of grant-in-aid unless extension is granted by the Central Government. (iii) The accounts of the project shall be maintained properly and separately and submitted as and when required. These shall always be open to a test check by the Controller and Auditor General of India at his direction. (iv) The organization shall maintain record of all assets acquired wholly or substantially out of Government grant. A Copy of such record will be forwarded to the Ministry of Social Justice & Empowerment every year by 10th April showing position as on 31st March. Such assets shall not be disposed of encumbered or utilized for purpose other than those for which grants were given without prior sanction of the Government of India> Should the organization ceases to exist at any time, such properties will revert to the Government of India (v) In case of building grant no portion of the grant will be paid until the Control Authority of the Organization has executed a Bond in prescribed from securing to the Government of India a prior lien on the building for the recovery of the amount paid as grant in the event of the building ceasing to be applied for the purpose for which the grant was given. (vi) When the State Government / Govt. of India have reason to believe that the sanctioned money is not being utilized for approved purposes, the payment of grant may be stopped and the earlier not so utilized recovered. (vii) The organization must exercise reasonable economy in the work of the approved project, especially in respect of buildings. (viii) The organization must be open to all citizens of India without distinction of religion, race castes, language or any of them. (ix) Organization will engage maximum number of disabled persons and will also implement reservation for Scheduled Castes / Scheduled Tribes/Obis/disabled persons on the lines of instruction application in Govt. of India. Information regarding implementation of this condition will be incorporated in yearly report to be furnished by the organization. (x) No application or other similar fees shall be charged from any students. (XI) The grants organization shall furnish to the Ministry of Social Justice & Empowerment yearly progress report of the project, including in detail both their physical and financial achievement on relation to their approved project and such report shall continue to be furnished until the project is completed to the satisfaction of the of the Government of India In the case of continuing project these will be furnished regularly. (ix) If the Ministry requires clarification on any contained in the statement, the organization shall supply it with the time specified by the Ministry failing which the application will not not be considered. (ix) All other conditions of the grants shall be prescribed under General Finance Rules, 1963 as amended from time to time. (iv) In case any NGO gets vehicle grant, they will not be entitled to Transport Allowance. However, purchase of vehicle would be subject to the approval of Ministry of finance. 4. Please ensure that the application and checklist etc are filled in by you to enable us to clear the case speedily. 5. All the applications are to be sent by the Nodal Ngos to the Ministry addressed to Dir.(DD), by name). Yours faithfully
Director (DD) SCHEME TO PROMOTE VOLUNTARY ACTION FOR PERSONS WITH DISABILITS INTRODUCTION
3.1 ELIGIBLE ORGANIZATION 1. The organization should be: (a) Registration under the Societies Registration Act, 1860 (XXI of 1860) or any relevant Act of the State/Union Territory, or (b) A public trust registered under the law for the time being in force: or (c) A charitable company licensed under section 25 of the Company Act, 1958 for at least 2 years at the time of applying for grant under this scheme in case relaxation to this condition is required detailed justification should be given. Secretary (SJ&E) in empowered to waive this condition to be recorded in writing.* II It should have a legally constituted managing body. III It is not run for profit to any individual or a body of individuals. * in exceptional cases. 3.2. EXTENT OF SUPPORT I The quantum of support shall be determined on the scope of the project proposal which could be upto 90% II The norms of payment are as per Annexure (I) III If an organization has already received or is expecting to receive a grant from some other official source for a project for which application is being made this scheme, the grant under this scheme will be sanctioned after taking that into account. The application will have to give information / declaration to that effect. IV The grant will be released in two installment normally. The first installment of 50% of the admissible amount will be released on adhoc basis, subject to nothing adverse. 3.3 PROCEDURE FOR SUBMISSION OF APPLICATION: (A) FOR NEW PROJECT: The application for the new projects will be sanctioned on the recommendation of the State Government / State Commissioners/National Institution/Organization/any other system designated by the Ministry of Social Justice & Empowerment for this purpose on the form prescribed (Annexure-II) but for New Project dealing with training of professional application should submitted to RCI for approval and support (B) FOR CONTINUING PROJECT: (1) Application is to be submitted on prescribed from release of first installment (see Annexure III). The required documents to secure of first installment are:- (i) Audited/Unaudited accounts for the previous year indicating the expenditure incurred on each sanctioned items vis-ΰ-vis the grant sanctioned). (ii) Budget Estimate for the financial year for which grant-in-aid is required (show recurring and non-recurring items separately). (II) The NGO will then apply for second and final installment after utilization of the grant released during the previous financial year, if any in the prescribed format (See Annexure -IV). The required document to secure final installment are:- (i) Annual Report of the previous year, (ii) Audited statement of accounts of previous year (Receipt and payment statements, Income & expenditure statement and Balance Sheet. (iii) Audited utilization certificate with item wise expenditure as per the sanctioned items of grant. (iv) Details of staff employed (as per Appendix-I) (v) Details of beneficiaries (as per Appendix-II) (vi) Assets acquired wholly or substantially out of government grants under GFR 19 (as per Appendix-III (vii) Any other information considered necessary by the organization or as asked for. III The application for the continuing projects will be sanctioned on the recommendation of the State Government / State Commissioners / National Institution/Organization/ any other system designated by the Ministry of Social Justice & Empowerment for this purpose. (a) The NGO will maintain separate account for each Scheme / Project. (b) The organization will also be open to inspection by Govt. authorized etc. and for internal audit/concurrent audit and audit by the CAG, whenever required. IV. The NGO will submit their application after calculating the required to be released under grant-in-aid in a standard checklists, both for new as well as continuing projects as per Annexures VI, VII & VIII. Annexure -I DISABILITIES DIVISION Norms for Scheme to Promote Voluntary Action for Persons with Disability. Disability Divisions has so far been administering the following five grant-in-aid Scheme which are being implemented through NGOs: 1. Scheme of Assistance to organize for the Disabled. 2. Scheme of Assistance to Disabled persons for Purchase / Fitting of Aids / Appliances; 3. Scheme of Assistance to Voluntary Organization for the Rehabilitation of Leprosy Cured persons; 4. Scheme of Assistance to Voluntary organizations for Special School for Handicapped Children; and 5. Scheme of Assistance to Organizations for Persons with Cerebral Palsy ands Mental Retardation. 2. I order to make these scheme more effective and better result oriented it has been decided that the Four Scheme mentioned at (1), (3), (4) &(5) be replaced by the present umbrella schemes, which incorporates all the components of the earlier schemes and also cover the new areas in the field of disabilities. So far as the Scheme at (2) is concerned, it has already been revised. After going through the earlier set of norms, it has now decided that; SALARY/HONORARIUM 1. There should be a fixed 'Honorarium' to be paid to the personal of the NGO instead of 'salary'. The Government would contribute 90% of the honorarium to the NGO. 2. As the salary structure for the personnel of NGOs has now been discontinued, every year, the recurring grant (only he Honorarium portion) of the NGO for honorarium would be enhanced by 10% of the amount released in the previous year. This would imply that every yearn there would be an increase in the honorarium amount of the personnel involved. 3. The amount of stipend for the hostlers will be Rs.600/- and for the locals coming from far away places during time will be Rs .. 4. As regard Transport Allowance, the same will be as follows: A Class Cities Rs.300/- P.m B Class Cities Rs.250/- p.m C Class Cities Rs.175/- p.m 5. An amount of Rs.1000/- per beneficiary per annum would be admissible fir medicines. 6. Exemption: The norms will not be applicable on special cases such as involving direction of High Courts and the Supreme Court. etc. 7. The scope of the scheme has been amplified to such an extent that any voluntary action for ameliorating the plight of the disabled will be funded by the Union Government as stipulated in The Persons with disabilities Act, 1995. However for administrative implementation of the scheme, a set of norms for different projects are detailed as under. However this list is only illustrative and not exhaustive. 8. Construction of Building The maximum admissible limits is Rs. 15 lakhs. i) Rs. 1.5 lakhs for each class room for every 10 students(or part) ii) Rs. 2.00 lakhs for every 1o\0 students (or part) for vocational training or employment centers. iii) Hostel building : Assistance is to be provided for construction of covered area not exceeding 40 sq. per beneficiary, subject to maximum of Ra. 25000/- per persons. iv) Proposal for additional building grant for a particular purpose can be provided there is an increase in the number of beneficiaries. v) The building grant will not allowed for less than 20 persons. 9 . Rent of Building Such rent, which is certified by Revenue /PWD authorities, will be allowed subject to under mentioned maximum limits: A Class Cities Rs. 10000/- Pm, B Class Cities Rs. 8000/p.m C Class & Rural Area Rs. 5000/- p.m These rates are meant for 60 students in the school. pro- rata increased/ decreased shall be allowed according to increase or decrease in the number of beneficiaries. 10. Maintenance Grant (i) One teacher every 8 student or part thereof. in cases of mentally handicapped the student- teacher ratio would be 5:1, and in case of multiple disabled the same would be 2:1 (ii) Maintenance grant for building will be worked out @2% of the Capital Cost of the building subject to a maximum of Rs. 50000/- per year (iii) One supervisory staff for a school. Two supervisory personnel to be provided if the strength of the school exceeds 100 beneficiaries (iv) Contingent expenditure will be limited to Rs. 500/- per beneficiary per year. This would include items such as printing stationary, telephone, water and electricity. (v) Electricity charges can be considered separately in the case of workshops where heavy machinery is involved 11) Stipend to Students Stipend for students/trainees in hostel will be sanctioned @ Rs. 600/- per month per student. A stipend @ Rs. 500/- per month per trainee/student to be provided for those who are not provided hostel facilities. 12) Transport Allowance i) Transport Allowance regardless of the category of the disability may be allowed at the rate mentioned in sub- para (ii) ii) Transport Allowance in proposed to be categorized as under (per month):- A Class Cities Rs. 300/- per child B Class Cities Rs. 250/- per child C Class Cities rural area Rs. 175/ per child ii) Transport Allowance will not be paid for transporting child/handicapper persons for coming to the diagnostic clinic. It will be sanctioned for transporting non-resident student/trainees to special education centers and or vocational training centers. iv) Purchase of a vehicle will be allowed under the scheme to the extent of 90% of Rs. 500 lakh, as disabled persons can not travel alone. One post each of driver and escort will be sanctioned for the scheme in the honorarium or Rs, 2500/- and Rs. 1500/- per month respectively. This is subject that an NGO can either avail of the Transport Allowance or the vehicle & not both Purchase of vehicle would be subject to the approval of Ministry of Finance. 13) Vocational Training (i) Staff and equipment for Vocational Training units are to be sanctioned according to the requirements. there could be a provision for typewrites, computers etc in the vocational training centers and special school so that the students could avail the training facilities. (ii) In the case of Vocational Training Centers where heavy machines consuming substantial amount of electricity are in use. extra funds for electricity charges can be sanctioned on actual consumption basis (iii) An amount of Rs. 1000/- per trainee per year will be sanctioned under the scheme for vocational training 14) Furniture and Office Equipment i) One table and chair for each student trainee @ Rs. 2000/- per set. ii) One table and a chair for each staff sanctioned @ Rs. 2000/- per set. 2-6 extra chairs is asked for @ Rs.800/- iii) One cupboard for each group of ten student / trainees (or part) @ Rs. 5000/- each. iv) One cupboard for each supervisory staff sanctioned @ Rs 5000/- each.] v) One cot, mattress, bed sheet, pillows blanket , etc for each student in hostel @ Rs.2000/- for each student vi) One typewriter for a group of 40 student for office use. More than two typewriters are not be sanctioned. If an institution has 100 students or more than a computer with printer may be sanctioned with in the limit of Rs. 1 lakh vii) List if equipment and office furniture and equipment to be provided under general scheme should be comprehensive and frequency of its replacement specified as once in every three years. 15) Equipment for Sports Equipment for sports shall be provided up to an amount of Rs. 20000/- once in every three years. Excursion trip once in year, may also be allowed upto an amount of Rs. 15000/-. PT/OT/ Speech therapy equipment/special education material, item which are approved by National Institute, would be funded up to 90% of the cost. Beside expenses met on music, dance, painting also would be funded 90% of the cost. Purchase of library books up to the extent of Rs. 1 lakh will be met by the Ministry once in five years. 16) Seminars /Workshop/Rural Camps. Support and finance of seminar / workshop/rural camps by NGOs would be considered on merit of each proposal to the maximum of Rs. 100000/- once in a year. 17) In order to facilitate the NGOs ample mobility with regard to the disabled beneficiaries, a one- time grant for vehicle to the tune of 90% of Rs. 5.00 lakhs will be sanctioned to the NGOs. One post of driver (honorarium Rs 3000/- p.m) and one helper (honorarium Rs 2000/- p.m) will be sanctioned, 20% of Rs. 5.00 lakhs (maximum fir maintenance of vehicle per year 18) It has now been decided to create state level panels for monitoring and recommending the cases of NGOs for release of grant-in-aid. It has, therefore, been decided that 3% of the total budget of the scheme (i.e.3% of Rs. 46 crores for the year 1998-99) will be earmarked for meeting the administrative expenditure of the panels. Honorarium payable to the NGOs (Per month) S.No Honorarium (per month)
Project for the Leprosy Cured Persons (A) Administrative Expenses ..Honorarium 1. Project Coordinator Rs/month 5000.00 2. Accountant-cum-clerk Rs/month 2200.00 3. Peon Rs/month 2000.00 4. Contingencies Rs/ beneficiary 600.00 5. Rental Rs/month as proposed (B) Awareness Generation/Counseling Center 1. Psychologist /Counselor Rs/month 4200.00 2. Social Worker Rs/month 4200.00 3. Helper Rs/month 2000.00 4. Rental Rs/month as proposed 5. Contingencies Rs/month 1000.00 Non-Recurring 1. Audio Visual for publicity mass education 30000.00 2. Furniture As proposed 3. Computer 1.00 lakh (C) Vocation Training (i) Assets and equipment for the vocational Training Units to be sanctioned according to the strength / requirements: ii) In the case of Vocational Training Centers where heavy machines consuming substantial amount of electricity are used, extra funds for electricity charges can be sanctioned on actual consumption basis. iii) Staff (a) Vocation (i) Graduate from a recognized University / institution Counselor . (Rs/month) 4200.00 (b) Vocational (i) Matriculation or equivalent exam Instructor (ii) Diploma / Certificate in relevant trade (Rs/month). 4000.00 (c) Helhper 3000.00 (d) Stipend trainees As proposed (Rs /trainee/month) (c) Rentals (Rs/month) As proposed (f) Rawmaterial ( Rs/month) 2000(per beneficiary) Non-Recurring Equipment 150000.00 Funiture 10000.00 (D) Placement Service for Leprosy Cured Persons Placement Officer 5000.00 (qualification-Graduation recognized University, should be able to liaise with various agencies/authorities to provide employment to leprosy cured persons) (E) Home for Leprosy Cured and Severely Disabled
Non-recurring 1. Beds 2. Bedding 3. Furniture 4. Kitchen equipment 150000/- 5. Recreation items (F) Building Note: Number of inmates should not be less than 25 As proposed Project for community based Rehabilitation 1. Rural Rehabilitation Volunteers Ratio: 2 for each village - one male and one female Honorarium Rs. 6000.00 p.m and plus Rs. 200.00 p.m as Travelling allowances. 2. CBR Personal or MR Ws Honorarium: Rs. 2800 p.m Ratio: 3 Multi Rehabilitation Workers for 10 village 3. Social Worker: Honorarium: Rs. 3500/- p.m (one Village Worker for 20 village) 4. Specialist (Therapist. social Educators, Ortho Speech Therapists etc) Honorarium: Rs. 6000.00 p.m 5. Vocational Trainer Honorarium: Rs. 4200/- p.m (matriculation or, equivalent and Diploma/Certificate in relevant Trade) These will be a part time and will paid Rs. 2500. p.m as Retainer 6. Project Coordinator /Director Honorarium: Rs. 6000/- p.m In addition to the payment for the CBR personnel a certain amount of money approximately 10% of the total project cost may be kept for administrative expensive such as typist, peon etc. The expenses on training would be same as for other programmes, although keeping in mind the fact the implementation of the CBR programmes involve a lot of travelling, expenses on travel, may be accepted at the rates which are just twice the rates suggested for other programmes. Whenever a motorbike or bicycle is proposed to be provided to the CBR worker, the traveling expenses will be paid only if no POL charges are given to the worker. The personnel in CBR programme will have to be trained. Experience will also be taken into account. Project for Special School (For 100 Student) (A) SL Posts Hono/Mo
(B) SL Items
Note : Proportionate grand will be released on the basis of number of students.
Non Recurring
Note: Proportionate grant will be released on the basis of number of beneficiaries Project Legal literacy. Including Legal Counseling. Legal Aid and Analysis, And Evaluation of Existing laws. Under the ambit of the new scheme it has now been decided to fund project for legal literacy, including legal counseling, legal analysis and evaluation of existing laws for the disabled Legal Literacy and Counseling
Legal Aid Court expenses including lawyer's fees will be as per actual expenditure subject to a maximum of Rs. 6500/- per case Environment Friendly and ECO-promotive project or the Handicapped
It has been decided to fund environment friendly and eco-promotive by the handicapped like gardening, horticulture, raising of nurseries. Planting of trees etc. maximum amount of Rs. 500/- per beneficiary per month will be provided to the maximum of 25 beneficiary per project Annexure-II Name of the Scheme: I. APPLICATION FORM FOR NEW PROPOSAL (to be submitted in duplicate) 1. ORGANIZATION Name :
Address (office Project : Phone/fax/Telex (Office) : (Project) : 2. (i) Name of the Act under which registered : (ii) Registration No. and date of Registration : (Please attach a Photocopy) Any other Organization / Institution/Body, If applicable, give details (Please see note(ii) below 3. Registration under foreign Contribution Act : 4. Memorandum of Association and Bye-Laws : (Please attach a photocopy) 5. Name, address, occupation & other particulars of the Members of the Board : of Management/Government body. 6. Details of the project for which the Grant-in-aid : in being applied (hero please mention the summary of the project alongwith financial details 7. Grant-in-aid applied for the current year Non-recurring Recurring 8. List of the documents to be attached:- (a) A copy of the annual report for the previous year, (b) Audited Statement of Accounts duly certified by CA for the last two years (i) Receipt & Payment A/c (by CA) for last two years. (ii) Income & Expenditure A/c (by CA) for last two years, (iii) Utilization Certificate for the last two years (By CA) (iv) Balance Sheet for the last two years (by CA) (c) Details of staff Employed (Appendix-1) (d) Details of beneficiaries to be covered (Appendix-II) (e) If hostel is maintained, then number of hostellers. Number of Non-hosterllers (f) Other items, if any. (g) Whether located on its own/rented building (Necessary evidence to be attached) 9. If the application is for construction of building, the following additional documents are to be submitted, i) Blue print (site Plan) of the proposed building ii) Detailed structural estimate of the construction, iii) Certificate to the effect that proposed cost of construction is not more than the prevailing PWD rates iv) Proof for permission of land (in name of the organization) v) Permission for construction of building from local authorities. 10. If the proposal is for establishment of special school, concerned NI's recommendation is also required to be obtained 11. Whether the organization is receiving or expecting to receive any grant from some other source for the project for which application is being made? If yes, given details. 12. 1. hereby certify that I have the rules and regulations of the scheme and I undertake to able by them. On behalf of the Management, I further agree to the following condition:- (a) All assets acquired wholly or substantially out the central grant shall not be encumbered or disposed of our purpose other than those for which the grant is given. Should the organization cease to exist at any time, such properties shall revert to the Government of India. (b) The accounts of the project shall be properly and separately maintained. They shall be open to check by an deputed by the Government of India or the State Government. They shall also be open to a test check by the Comptroller and Auditor General of India at his discretion. (c) if the State or the Central Government have reasons to believe that the grant is not being utilized for approved purposes, the Government of India may stop payment of further installment and recover earlier grant in such manner as they decide. (d) The institution shall exercise reasonable economy in its working especially in respect of expenditure on building. (e) In the case of grant for building, the construction will be completed within a period of two years from the date of receipt of the first installment of grant unless further extension is granted by the Government of India. (f) No change in the Plan of building will be made without the prior approval of the Government of India. (g) Progress reports on the project will be furnished at regular intervals as may be specified by the Government. (h) The organization will bear the balance of the estimated expenditure on the project or the organization will bear ten percent of the expenditure or the organization will not bear any expenditure and the entire balance will, be borne by the State Government; and (i) The organization agrees to make reservation for the Scheduled Caste/tribe candidate/Disabled persons for appointment against the posts required for the working of the organization in accordance with instructions issued by the Government of India from time to time. Yours Faithfully Signature of the Authorized Signatory Name : Designation : Address : Date : Office Stamp : ________________________________________________________________________ ii) The term 'new' means NGOs who are functioning for at least 2 years from the date of registration. However, it will be open to the Central Government to entertain the application, in relaxation of the condition. iii) The term 'audit' means a/c's duly audited by the C.A. alongwith its audit report and not mere compilation/preparation of report on the basis of the books produced Annexures III MINISTRY OF SOCIAL JUSTICE & EMPOWERMENT Name of the Scheme: I. APPLICATION FORM FOR 1st INSTALLMENT (To be submitted in Duplicate) 1. ORGANIZATION Name : Address (Office /Project) :
Phone/Fax/Telex (Office) : (Project) 2. Audited /unedited accounts for the previous year indicating the expenditure incurred on each sanctioned item vis-ΰ-vis the grant sanctioned (Not for a new NGO) ( See note below) 3 Budget Estimate for the financial year for which grant-in-aid is required (show recurring and non-recurring items separately). 4. Whether financial assistance has been availed in previous 3 years (a) If yes, amount year wise 5. Name, address & occupation and other particulars of the members of the managing committee. Please state whether there is any change. If yes, specify details. 6. I, hereby certify that I have read the rules and regulation of the scheme and I undertake to abide by them. O behalf of Management, I further agree to the following conditions:- (a) All assets acquired wholly or substantially out of the central grant not be encumbered or disposed of our utilized for purposes other than those for which the grant is given. Should the organization cease to exist at any time, such properties shall revert to the Government of India. (b) The accounts of the project shall be properly and separately maintained. They shall always be open to check by an officer deputed by the Government of India or State Government. They shall also open a test check by the Comptroller and Auditor General of India at his discretion. (c) If the State or the Central Government have reasons to believe that the grant is not utilized for approved purposes; the Government of India may stop payment of further installments and recover earlier grant in such manner as they decide. (d) The institution shall exercise reasonable economy in its working especially in respect of expenditure on building. (e) In the case of grant for building, the construction will be completed within a period of two years from the date of the receipt of the first installment of grant unless further extension is granted by the Government of India. (f) No change in the plan of building will be made without the prior approval of the Government of India (g) Progress report on the project will be furnished at regular as may interval as may specified by the Government (h) The organization will bear the balance of the expenditure on the project or the organization will bear 10% of the expenditure or the organization will not bear any expenditure and the balance will be borne by the State Government; and The organization agrees to make reservation for the Schedule Caste/Schedule Tribe candidate/Disabled persons for appointment against the post required for the organization with instructions issued by the Government of India from time to time
Yours faithfully
Signature of the Authorized Signatory Name : Designation : Address : Date : Office Stamp : Note 1. Audited / Unaudited A/c shall include Progress Report / Annual Report, Balance Sheet, Income / expenditure a/c, Receipt & Payment a/c as also utilization certificate. The NGOs should also attach U.C along with item/post-wise exp. statement according to sanctioned breakup. 2. The term audit means a/c's duly audited by the C.A. along with its audit report and not mere compilation/ preparation of the books produced. Annexures IV MINISTRY OF SOCIAL JUSTICE & EMPOWERMENT Name of the Scheme: I. APPLICATION FORM FOR IInd INSTALLMENT (To be submitted in Duplicate) 1. ORGANIZATION Name : Address (Office /Project) :
Phone/Fax/Telex (Office) : (Project) 2. Grant -in-aid (in Rs.) Recurring Non-Recurring A Applied in the current year B Received as ist installment C Applied for IInd Installmet 3. i) Annual Report of the previous year ii) Audited /unedited accounts for the previous year (Receipt and Payment statement, Income & expenditure statement) and Balance Sheet
iii) Audited utilization certificate with itemwise expenditure as per the sanctioned items of grant iv) Details of the Staff employed (as per Appendix-I) v) Details of beneficiaries (as per Appendix-II) vi) Assets acquired wholly or substantially out of government grants under GFR 19 (as per Appendix-III) vii) Any other information considered necessary by the organization (a) If yes, amount year wise 4. Name, address & occupation and other particulars of the members of the managing committee. Please state whether there is any change. If yes, specify details. 5 Whether the organization is receiving or expecting to receive any grant from some other source for the project for which application is being made? If yes, give details. 6 I, hereby certify that I have read the rules and regulation of the scheme and I undertake to abide by them. O behalf of Management, I further agree to the following conditions:- (a) All assets acquired wholly or substantially out of the central grant not be encumbered or disposed of our utilized for purposes other than those for which the grant is given. Should the organization cease to exist at any time, such properties shall revert to the Government |
Facilities & Benefits