Educational allowance for children with
disabilities
Grant of Disabled Children
Education Allowance,
Reimbursement of Tuition Fee to Central Government Employees
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Office Memorandum
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Central Civil Services (Educational Assistance) Orders 1988
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Children's Educational Allowance
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Reimbursement of Tuition fee
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Hostel subsidy
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Procedure for claiming benefits (including necessary forms):
Office Memorandum
No.21011/21/88-Estt. (Allowances) Ministry
of Personnel, Public Grievances & Pensions (Department of Personnel
& Training) New Delhi, the 17th October,1988
Subject: Grant of Children Education Allowance Reimbursement of
Tuition Fee etc. to Central Government Employee issue of consolidated
orders.
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The undersigned is directed to say that the Orders relating
to grant of concessions under the Scheme of Children's Education
Assistance/Children Education Allowance Reimbursement of Tuition
fee and Hostel Subsidy to Central Government employees are contained
in Central Civil services ( Educational Assistance) Orders,
1983, as amended Certain modifications i9n 18011/1/87- Estt
(Allowances) dated 31.12.87 following the acceptance of the
recommendations of the IVth Pay Commission on the subject The
need for consolidating these orders has been felt and accordingly
the president is pleased to decide that in super session of
all the existing orders on the subject, grant of the above concessions
will be governed by the Central Civil Services (Educational
Assistance ) Orders, 1988 attached as Annexure.
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In so far as persons serving in the Indian Audit and Accounts
Department are concerned these orders are being issued after
consultation with the Comptroller and Auditor General of India.
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Hindi version is enclosed.
SD/-
(E.K. SREEDHARAN)
UNDER SECRETARY TO THE GOVERNMENT OF INDIA To
All Ministries/Departments of the Government of India.
No. 2101/21/88-Estt ( Allowances)
Copy also forwarded to:
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Office of the Comptroller & Auditor General of India /
Controller of Accounts,Ministry of Finance.
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Secretaries to Union Public Services Commission / Supreme Court
of India / Election Commission/Lok Sabha Sectt /RajyaSabha Sectt./Cabinet
Sectt./Central Vigilance Commission/President;s Sectt./Vice
President's Sectt./Prime Minister's Office/Planning Commission.
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All State Governments and Union Territories.
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Government of all States/Lt. Governors of Union territories.
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Secretary National Council (staff side) 13-C, Feroz shah Road,
New Delhi
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All Members of the Staff Side of the National Council of JCM/Department
Council.
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All Officers/Sections of the Department of Personnel Training
/Department of Administrative Reforms & Public Grievances/
Department of Pension & Pensioners Welfare.
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Ministry of Finance Deptt. of Expenditure (E-11 (B) Branch.
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Official Language Wing (Legislative Deptt.), Bhagwan Das Road,
New Delhi.
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Railway Board, New Delhi
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500 spare copies.
SD/-
(E.K. SREEDHARAN)
UNDER SECRETARY TO THE GOVERNMENT OF INDIA)
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Central Civil Services (Educational
Assistance) Orders 1988
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Short title and commencement
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These orders may be called the Central Civil Services (Educational
Assistance) Orders, 1988.
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They shall come in to force on 1.10.1988
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Application These orders shall apply to Government servants
including State Government servants on deputation to the Central
Government and industrial employees directly working under Government
whose pay is debitable to civil estimates including civilians
paid from Defence estimates but shall not apply to
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Railway servants.
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Person in casual or daily rated or ad-hoc or part-time
employment,
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Persons paid from contingencies,
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Persons employed on contract except where the contract
provided otherwise and
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India based staff serving in Missions abroad and receiving
educational assistance under the Indian Foreign Service
(Pay, Leave, Compensatory Allowances and other conditions
of Service) Rules,1961
These orders shall also apply to Government servants on deputation
to State Governments or on foreign service, provided necessary
provision in regard to the drawl of educational assistance under
these orders from such State Government or foreign employers
is expressly made in the terms of deputation or foreign service.
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Definitions In these orders unless the context otherwise require:
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"Child" means a child of a Government servant and includes
a step-child and an adopted child who is wholly dependent
on the Government servant,
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Government' means the Central Government,
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" Head of Office' means a gazetted officer declared as
such under rule 4 of the Delegation of Finance Powers Rules,1978
allowance, reimbursement of tuition fee and Hostel subsidy.
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In case both wife and husband are Government servants and
are governed by the provisions of these orders the children's
educational allowance or reimbursement of tuition fee or
hostel subsidy as the case may be/shall be admissible to
one of them only.
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In case the wife or husband of a Government servant is
employed outside the Central Government the Government servant
shall be eligible to draw the allowance or reimbursement
or subsidy under these orders, only if his/her spouse is
not entitled to the benefit of any such allowance or reimbursement
of subsidy from his/her employer and a declaration to that
effect shall be obtained from the Government servant.
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The children's educational allowance or the reimbursement
of tuition fees or hostel subsidy shall be admissible to
a Government servant while he/she is on duty or is under
suspension or is on leave (including extraordinary leave).
Provided that during any period which is treated as dies
non the Government servant shall not be eligible for the
allowance/reimbursement/subsidy for the period.
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If a Government servant dies or ceases to be in service
by reason of retirement, resignation, discharge, subsidy
shall be admissible till the end or the academic year in
which the event takes place.
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Children's educational allowance reimbursement of tuition fee
or hostel subsidy shall be admissible only in respect of children
between the age limits of 5 and 20 year, A Government servant
shall not be eligible to draw children's educational allowance,
reimbursement of tuition fee or hostel subsidy for a child for
more than two academic years in the same class.
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Assistance under these orders shall be available up to 3 children
born up to 31.12.87 and shall be restricted to two academic
years in the same class.
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The children's educational allowance reimbursement of tuition
fee or hostel subsidy as the case may be / shall be admissible
to a Government servant in respect of child only if the child
attends the school regularly, Provided that no such allowance
reimbursement or subsidy shall be admissible in any case where
the period of absence from the school without proper leave exceeds
one month notwithstanding that the name of the child remains
on the rolls of the school.
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The children's educational allowance, reimbursement of tuition
fee, or hostel subsidy as the case may be / shall be admissible
to a Government servant in respect of his children regardless
of the fact that any scholarship is received provided that if
fees is awarded, reimbursement of tuition fee/hostel subsidy
shall be admissible only to the extent of fees actually paid.
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Children's Educational Allowance
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A Government servant is eligible to draw children's educational
allowance when he is compelled to send his child to a school
away from the station at which he is posted and /or residing
owing to the absence of a school of the requisite standard at
that station.
For the purpose of this order, the following schools shall not
be deemed to be schools of the requisite standard;
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In so far as an Anglo Indian child is concerned, a school
not by the Anglo Indian community or a school not affiliated
to the Council for Indian School Certificate Examination
of the Indian Council of Secondary Education.
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A School run by a body of certain religious persuasion
which the child is prevented by the tenets of his religious
persuasion from attending due to religious instructions
being compulsorily imparted in such a school; and
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A school where teaching is conducted in a language different
from the language of the child.
Explanation I: The language of the child will be the medium
of instruction in the school where the child was getting education
earlier and in the case of a child admitted in a school for
the first time the mother tongue of the child by birth or by
adoption.
Explanation II: The admissibility of children's education allowance
will have to be determined with reference to the standard of
the school, viz Primary secondary or High Secondary or Senior
Secondary and the medium of instruction and the language of
the child and not to the absence of any particular subject in
a particular institution.
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The allowance shall be admissible to a Government servant at
a station where there is not school of the requisite standard
only if the nearest school or such standard is so situated that
there is no convenient train back not too long after the school
is closed for the day and the journey by such train/bus service
takes more than an hour.
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If a Government servant is transferred from a station where
there is no school of the requisite standard to a station where
there is such a school and if he was in receipt of the allowance
at the former station in respect of any child, he shall remain
eligible for such allowance until the close of the academic
year of the school in which his child was studying at the time
of his transfer provided the child continues to study for that
period in that school.
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If a child of a Government Servant is denied admission to a
school of the requisite standard' at the station at which the
Government servant is posted and/or residing because of there
being no vacancy or for any other reasons and the child is compelled
to attend a school away from the Government servant's place
of posting and/or residence, the Government servant shall be
entitled to the allowance as if there were no school of the
requisite standard at that station. Explanation:- The availability
of a vacancy in a school shall be determined with reference
to the position existing at the time of the admission of the
child in the school whether it be at the start or in the middle
of the session, in consultation with competent educational authorities
of the area and not on the basis of the certificate of the school
authorities.
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A Government servant in receipt of the allowance shall continue
to be eligible to draw such allowance during any period not
exceeding four months.
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When he may go and stay with the child in respect of whom
the allowance is drawn while on leave or during suspension
or temporary transfer,
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When the child may come to live with the Government servant
provided it is certified by a registered medical practitioner
that the child is forced to remain away from studies due
to illness, and
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When the child may come to live with the Government servant
during vacation provided the child continues to be on the
rolls of the school.
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The allowance shall be admissible to a Government servant at
the following rates. Primary, Secondary and High Secondary Rs.50/-per
month per child. classes (I to XII)
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The allowance shall be admissible to Government servant
throughout the year notwithstanding that no tuition fee
is paid during the vacation.
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In the case of a child who is successful at the final secondary/higher
secondary/senior secondary examination, the allowance shall
be admissible to the Government servant up to the end of
the month in which the examination is completed or up to
the end of the month up to which the school fees are charged
whichever is later.
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In the case of a child who fails in the final secondary/higher
secondary/senior secondary examination but resumes his studies
the allowance shall be admissible to the Government servant
for the period of vacation intervening provided that fees
are paid for the period of vacation.
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Reimbursement of Tuition Fee
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A Government servant shall be eligible to the reimbursement
of tuition fee payable and actually paid in respect of his child
provided that no children's educational allowance under these
orders is admissible to him.
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The tuition fee payable and actually paid by a Government servant
in respect fo his child may be reimbursed subject to the following
limits,
Tuition Fees Reimbursement
Class |
Amount |
Class I to X |
Rs. 20/-per month per child |
Class XI and XII |
Rs. 25/-per month per child |
Class I to XII in respect of physically handicapped
and mentally retarded children. |
Rs. 50/-per month per child |
Note: **Science fee up to the limit of Rs.5/- p.m. will be
reimbursable in addition to the tuition fee in respect of children
studying in classes IX to XII & offering science subject.
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The reimbursement of tuition fee charged by a college run a
University or affiliated to a University for pre University/first
year class of an Intermediate College or of a Technical College
or first year class of polytechnic or for a correspondence course
shall however be reimbursed in full subject to their being restricted
to the rates prescribed by Government college for corresponding
classes.
"In cases where minimum qualifications for admission in the
two years Diploma course in Polytechnic is 10th class of the
revised pattern of education and the student joins the polytechnic
after passing X class of the revised pattern of education the
reimbursement of tuition fees shall also be allowed for the
Ist and the IInd year classes of the above course"
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Notwithstanding anything to the contrary in these orders, tuition
fee payable and paid in respect of a physically handicapped
or a mentally retarded child of a Government servant shall be
reimbursed subject to the following conditions:
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The Institution in which the child is studying is one which
is recognised or approved or aided by the Central Government
or State Government of Union Territory administration.
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The fee charged are approved by the Central Government
or State Government or Union Territory Administration as
the case may be.
Explanation: If the Institution is recognised or approved or aided
but the fees charged are not approved by Central or State Government
or Union Territory Administration, the fees reimbursable shall be
subject to a ceiling of Rs.50/- per month.
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Hostel Subsidy
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A Government servant shall be eligible to the grant of a subsidy
at the rate of Rs.150/- per month per child if because of his
transfer he is obliged to keep his children in the hostel of
a residential school away from the station at which he is posted
and /or is residing. However, if the date of admission to the
Hostel is earlier than the date of transfer, and if such admission
is made in anticipation of the transfer the hostel subsidy may
be made from the effective date of transfer.
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The hostel subsidy shall be payable up to 10 plus 2 stage in
States and Union Territories, where the pattern of 10 plus 2plus
3 has been adopted and up to Higher Secondary and Senior secondary
stage in other State and Union territories irrespective of the
fact that the children study in a Kendriya Vidyalaya or any
other recognised school.
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The hostel subsidy shall not be admissible in respect of a
child for whom children's educational allowance is drawn by
a Government servant.
Procedure For Payment Of Children's
Educational Allowance, Reimbursement Of Tuition Fees And Hostel
Subsidy
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A Government servant claiming children's educational allowance,
reimbursement of tuition fees or hostel subsidy shall furnish
a certificate in the prescribed form 1,2,3 & 4 as the case
may be to the Head of Office at the time of preferring his initial
claim and thereafter in the months of March and July every year.
Where the Government servant is himself the Head of the office
he shall furnish the certificate to the next higher authority.
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The Head of Office in regard to officers working in his office
and the next higher authority in regard to the Head of Office
shall after making such enquiry as may be considered necessary,
issue a certificate indicating the amount of allowance admissible
to the Government servant on the basis of which the allowance
shall be drawn by the drawing and disbursing officer. Provided
that in the case of Children's educational allowance it shall
be permissible for the allowance being drawn on provisional
basis pending verification as above , for short periods not
exceeding three months subject to an undertaking being obtained
from the Government servant that if as a result of verification,
it is established that a school of the requisite standard does
exist at the station of posting/residence or near such station
as referred to in order 12, he shall refund the allowance paid
to him. Provided further that the Head of Office or the next
higher authority as the case may be may at his discretion make
enquiry at periodic intervals regarding admissibility of assistance
under these orders.
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The drawing and disbursing officer shall certify on the pay
bill that the certificates mentioned in order 26 in respect
of the Government servants covered by the pay bill have been
obtained.
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A Government servant transferred from one station to another
shall furnish a fresh certificate at the new station in case
he continues to be eligible to draw children's educational allowance
or hostel subsidy.
Certificates and Forms
Form-I
Para-25
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CHILDREN'S EDUCATIONAL ALLOWANCE
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Certified that my child/children mentioned below in respect
of whom children's educational allowance is claimed is/are wholly
dependent upon me and I am compelled to send my child/children
away from the place of my posting/residence due to non- availability
of the school of the requisite standard at the station of my
posting/residence or due to non-availability of a vacancy in
such a school at the station of my posting /residence. _______________
Name of the Child Date of Birth Scool/College in which studying
location The place where the Govt. servant is residing Class
in which the child is studying Monthly educational allowance
admissible Amount claimed for the period from jul. 98 to Feb.
Mar to June . 98 _______________ _______________ 1. 2. 3. _______________
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Certified that my child/children in respect of whom children's
educational allowance is claimed is/are studying in the schools
mentioned in column (2) which is/are recognised school (s) (Not
applicable to schools run by Central Government/State Government/Union
Territory Administration /Municipal Corporation/Municipal Committees/
Panchayat Samiti/ Zila Parishad)
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Certified that:
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my wife /husband is /is not a Central Government servant.
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my wife /husband is a Central Government servant and that
she/he will not claim children's educational allowance in
respect of our child/children.
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my wife/husband is employed with ......x... she/he as/is
not entitled to children's educational allowance in respect
of our child/children.
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Certified that during the period covered by the claim the child/children
attended the school regularly and did not absent himself/them
/herself/themselves from the school without proper leave of
a period exceeding one month.
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Certified that the child/children has/have been not studying
in the same class for more that two academic years.
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In the event of any change in the particulars given above which
affect my eligibility for Children's Educational Allowance,
undertake to intimate the same promptly and also to refund excess
payments if any made.
(Signature of the Govt. Servant)
Name in block letter _____________
Designation & Office _____________
Date ___________
Place __________
of Posting
(Strike out whatever is not applicable) Employer
other than Central Govt. to be mentioned.
Form-2
Para-25
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HOSTEL SUBSIDY
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Certified that my child Shri/Kumari -------- is studying in
------- was admitted to hostel of the School on ---------- 19
-------- (Certificate from the Head of the School attached)
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Certified that
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My wife/husband is / is not in Government service is/is
not drawing Hostel Subsidy in respect of my child/ children.
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the total number of children in respect of whom the hostel
subsidy and children's educational allowance have been claimed
does not exceed two.
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I understand to inform my employer forthwith in the event of
my withdrawing the child from the period and also in the event
of there being any change in the Particulars mentioned earlier.
Dated ------
(Signature of the Government servant)
Name in block letters ----------
Designation & Office -----------
Dated ----------
Form 4 (para-25)
HOSTEL SUBSIDY
----------School (Name of the School and place)
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Name of boarder ----------
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Name of parent ----------
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Class to which admitted ----------
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Date of admission in the hostel ----------
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Period during the year for which the child would continue to
say in the hostel ----------
From To (a) (b) (c) (d)
dated --------- Principal /Head Master/Head Mistress
(Stamp of the school)
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